SouptikGuha Roy
WhatsApp me sentu1993@gmail.com
Web Development Agency Remote · USA Dec 2020 – Feb 2023

Agency operations VA

Sitting between client requirements and technical delivery

A full-time engagement with a US web development agency, spanning design, build, scheduling and the project management that connects what a client asked for to what gets delivered.

Engagement
2 yrs
Scope
Full-time
Role
Delivery
Bridge
Client/dev

The brief

What the situation actually was

A web development agency where the recurring failure was not technical capability. It was translation: what the client believed they had asked for, and what reached the person building it, drifting apart somewhere between the two.

That gap is administrative, not technical. It is caused by requirements living in a call nobody wrote down.

The work

What came off their desk

In the order it was handed over, which matters more than the list.

  1. 01

    Project management between client and delivery

    Capturing what was actually agreed, in writing, and keeping it current as it changed.

  2. 02

    Graphic and web design

    Production design work across client projects.

  3. 03

    Web development and troubleshooting

    Build work and the fixing that follows it.

  4. 04

    Social media scheduling

    The agency’s own marketing, which in agencies is always the last thing anybody does.

How it ran

The order of operations

The useful intervention was boring: every requirement written down where both sides could see it, and every change to a requirement written down as a change rather than absorbed silently.

Doing design and build alongside the coordination is what made the coordination credible. It is difficult to mediate between a client and a developer about feasibility if you have never built the thing.

The agency’s own marketing got scheduled rather than improvised, which is the standard agency failure and an easy one to fix once somebody owns it.

The outcome

What had changed by the end

Stated plainly. Where there is no number, there is no number.

  • Requirements captured in writing rather than in calls, reducing rework.
  • A single person covering coordination, design and build, so fewer handovers existed to lose intent in.
  • The agency’s own content scheduled consistently for the first time.
  • Two years full-time.

What it taught Most delivery problems at agencies are documentation problems wearing a technical costume.

Start something

Tell me what you need taken on

You will get an instant confirmation by email. I read every enquiry myself and reply within one business day. The reply comes from my personal address, sentu1993@gmail.com or souptikgr@gmail.com, so add those to your contacts if your filters are strict. Prefer to skip the form? WhatsApp me or email directly.